XRHSL

Plan an action

Submit and develop your idea further using our form. We recommend that you present what has already been discussed and approved by your group.

XR Manifestation Planning form

Planning of Actions

• Actions are to be initiated by Affinity Groups (AGs) (with the odd exception like Rebel Riders and the potential XR Hub.) • AGs develop a proposal to be brought to the Co-ordinators meeting (or via Telegram) to ensure the impact and participation is maximized. • As part of the proposal they must state the purpose of the action, the target audience, key messaging/requests and any specific requests of the other Working Groups (WGs). • The Co-ordinators group can ask questions to clarify the proposal and have an opportunity to raise objections if it doesn’t fit our stated aims/values. • As part of the proposal a date is suggested. The Co-ordinators group offer advise to the most suitable date to maximize the achievement of the objectives of the Action. In order to do this, the Co-ordinators group maintain a calendar of actions.

XR Manifestation Name

XR Manifestation idea/aims

There could be more than one...

Timings

Is it a one-off?

How much notice is needed?

How long will it last for?

Dates & times?

People

Who will be involved?

Do they need to be briefed?

How many do we need to be successful?

How will we communicate?

Are there accessibility considerations?

Sign ups (if necessary)

Sign-ups - Names, phone/email addresses if needed.

Roles (responsibility for each role needs to be considered)

Co-ordination? Press?

Booking a space/hosting?

Publicity

All manifestations should be shared in the XRHSL newsletter (email: XR-HastingsStLeonards@protonmail.com)

How will we invite participants?

If possible, manifestations should be shared on Facebook & Instagram - use #s where possible (e.g. xrhastings / xrhsl)

Is this for XRHSL group or public communication?

How will we spread the word after the manifestation?

Resources

Please tick as many resources as needed

Do we need banners or flags?

Are leaflets required?

Will food/drink be provided?

Should we have a first aid kit?

Legal position and XR principles

Do participants need to be made aware of their legal position in advance of manifestation? Have we double-checked that this manifestation is in line with all the XR principles and values?

How likely is it that issues will arise?

What steps can we take to reduce risks?

What contingency plans do we need?

Does someone need to contact the police?

We respect your privacy.